Privacy Policy
How Top Marque Sports collects, uses and protects your personal information. Last updated: July 2026.
Top Marque Sports Ltd ("TMS", "we", "us" or "our") is committed to protecting your privacy. This policy explains how we collect, use and safeguard your personal information when you visit topmarquesports.co.uk or contact us about our services. Please read it carefully. If you do not agree, please do not use the site or submit personal information to us.
Who We Are
The data controller responsible for your personal information is:
If you have questions about this policy or wish to exercise any of your data rights, please contact us using the details above.
Information We Collect
Information you provide directly
- Contact details — your name, email address and telephone number when you submit our contact form
- Enquiry details — the subject and content of your message and your role (player, parent, club, media or other)
- Consent record — confirmation that you have agreed to be contacted by us
Information collected automatically
- Usage data — pages visited, time on site, referring URL and browser type, collected via analytics tools
- Technical data — IP address, device type and operating system
- Cookie data — see Section 8 for full details
How We Use Your Data
We use the personal information we collect to:
- Respond to your enquiry and communicate about our services
- Assess whether we can assist with professional rugby player management
- Maintain records of interactions with prospective and current clients
- Improve our website and ensure it functions correctly
- Comply with our legal and contractual obligations
We will never use your personal information to send unsolicited marketing communications without your explicit consent.
Legal Basis for Processing
Under UK GDPR, we process your personal information on the following legal bases:
- Consent — where you have ticked the consent box on our contact form, agreeing to be contacted in relation to your enquiry
- Legitimate interests — to respond to enquiries and manage our business relationships, where our interests do not override your rights and freedoms
- Legal obligation — where we are required to process data to comply with applicable law
Sharing Your Data
We do not sell, trade or rent your personal information to third parties. We may share your data only with:
- Service providers — trusted third parties who assist with operating our website and delivering our services (such as email delivery providers), under strict data processing agreements
- Legal authorities — where required by law, regulation or legal process
- Professional advisers — such as legal counsel or accountants, where necessary to protect our interests
Any third parties we share data with are required to handle your information confidentially and use it only for the purposes we specify.
How Long We Keep Data
We retain your personal information for as long as necessary:
- Enquiries that do not result in a client relationship: up to 12 months from the date of your last contact with us
- Active client records: for the duration of the management relationship and for up to 7 years after it ends, as required for legal and contractual purposes
After these periods, your information will be securely deleted or anonymised.
Your Rights
Under UK GDPR you have the following rights regarding your personal data:
- Access — request a copy of the personal information we hold about you
- Rectification — request correction of inaccurate or incomplete data
- Erasure — request deletion of your data in certain circumstances
- Restrict processing — ask us to limit how we use your data
- Data portability — receive your data in a structured, machine-readable format
- Object — object to processing carried out on the basis of legitimate interests
- Withdraw consent — withdraw consent at any time without affecting the lawfulness of prior processing
To exercise any of these rights, contact us at info@topmarquesports.co.uk. We will respond within 30 days. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO).
Cookies
Our website uses cookies — small text files placed on your device — to keep the site secure and to understand how visitors use it.
Essential cookies
Required for the site to function and cannot be disabled. These include session cookies that allow our contact form to operate securely, preventing duplicate submissions on page refresh.
Analytics cookies
We may use analytics tools such as Google Analytics to understand aggregate visitor behaviour in an anonymous form. You can opt out at any time via your browser settings or the Google Analytics opt-out add-on.
Security
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, accidental loss, alteration or disclosure — including HTTPS encryption, secure server infrastructure and access controls.
No method of transmission over the internet is completely secure. While we take data protection seriously, we cannot guarantee absolute security.
Third-Party Links
Our website may contain links to third-party sites including social media platforms. We are not responsible for their privacy practices and encourage you to read their own policies before submitting any personal information.
Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised date. Continued use of the site after changes are posted constitutes acceptance of the updated policy.
Contact Us
For questions, concerns or to exercise any data right, please contact:
Top Marque Sports Ltd
Email: info@topmarquesports.co.uk